Free printable resource

Free Project Completion Report Template

Document completed scope, final photo proof, open punch items, exceptions, and client acknowledgement.

Download Printable PDF

Print it for the field, or keep a blank copy ready for the next shift.

Read the field guide

Project completion report template page 1 showing closeout details and completion summary — Preview page 1

Project completion report template page 3 showing final photo record checklist and reference table — Preview page 3

Project completion report template page 6 showing closeout package, final checks, and acknowledgement signatures — Preview page 6

The problem it addresses

Make the field record easier to start and easier to share.

At closeout, teams need to turn weeks of project work into a clear record without rebuilding the story from scattered messages and photos. This worksheet keeps finished work separate from what remains.

Inside the PDF

A practical worksheet for the real handoff.

What the template includes

Project closeout details and a completion summary for the contracted work
Completed areas and quantities with verification and photo references
A final photo record, open punch items, exceptions, exclusions, and client decisions
Closeout package delivery, final checks, and acknowledgement fields for client and contractor representatives

Who should use it

Project managers, superintendents, installation leads, and client or GC representatives completing a final walkthrough.

How to complete it

Complete it after the final walkthrough. Enter project and closeout details, summarize the completed scope, and list each completed area with quantities and proof. Record final photos, keep open punch items distinct from completed work, then document exceptions, delivered closeout materials, final checks, and both representatives’ acknowledgement.

Built by an active installation company for real field use.

Keep exploring

Free resource